executive committee

Minutes of the meeting held on 7th November 2009 at the British Fly Fair, Trentham Gardens.

Present.

A. Middleton	Chair
D. Bartle	Fishing Competition Secretary
I. Fazakerley	Membership Secretary and Web Site Manager
P. Watson	Life Vice President
R. Vipond	Fly Tying Competition Secretary
D. Watkin	Merchandise manager
And 2 ordinary members of the Fly Dressers’ Guild.

 

Prior to the official meeting the Chairman announced that he had received letters of resignation for Jerry Lee, Secretary and Phil McDade, vice chairman. These resignations had been accepted with great reluctance and sadness.

• Apologies for absence.

Received from M. Humphreys, T. Griffiths

• Minutes of the meeting held on 233rd July 2009.

The minutes were approved as an accurate record of the meeting.  The Chair signed the record copy.

• Matters arising from the minutes of the meeting of 23rd July 2009.

None

• Reports of Officers.
• General Secretary

Due to the resignation of the Secretary there was no report available

 

• Treasurer.

Alan Middleton presented a report on the current financial situation.
The year end accounts had been completed showing a deficit of some £1290..

• Membership Secretary and Web site Manager:

Over 1000 memberships had been processed so far
Due to changes in web site structure a significant part of the web site will need to be updated by the end of the year

• Editor and Advertising Manager.

Terry Griffiths reported that the Flydresser is on schedule for the next printing.

• Merchandising Manager.

David Watkin reported that the new ranges of fleeces and jackets had been well received. It was thought that was plenty of stock for the BFFI, but the first day’s sales had wiped out some lines.

• Fly Dressing Competition Secretary.

Richard Vipond reported that the next competition was published with comments regarding the lack of difficulty of the salmon fly coming from some members.
Trophies were available for presentation at the BFFI to those who came to collect them. There had been some comments on the lack of replicas whilst the prize money had been quadrupled.

• Fishing Competition Secretary.

Dave Bartle reported that the date had reverted to thelast weekend in August following comments from some of the teams. Next year’s competition will be open to any team of four guild members. Branch teams will be welcome but this move it was thought may create more interest.

• Development Officer.

No report.

• Shows and Exhibitions
• West Country Game Fair (13th -14th  March 2010) – The Guild will be represented by the Bristol Branch.
• Kent Game Fair (27th - 28th  March 2010) – The Guild will be represented by the Swale Branch.
• Spring Fly Fair (27th - 28th February  ) – The Guild will attend and be represented by Alan Middleton, David Watkin and David Palmer.
• CLA Game Fair (23rd – 25th July 2010) – New venue, Ragley Hall Warwickshire. Information packs usually come out in February

• Accreditation Progress report.

Ian Fazakerley presented the completed documents which had been circulated to branches. He was looking forward to meeting with some of the branch representatives at the BFFI to gauge their response.

The committee noted that the negotiations with OCN as the awarding accrediting body were still ongoing.

• Notices of Motion for the AGM.
•  None had been received from the membership
• The Secretary and Chairman had tabled that an increase in the membership fees may be required. This would depend upon the activity of the Guild

• Any Other Business:

• The resignations of Jerry Lee and Phil McDade were discussed in open forum. The likely impact on the workload on to the other officers was considered. It was decided that if there are no nominations for the vacant positions on the Executive Committee then the outline procedure first raised at the previous meeting would be closely considered. An administrative assistant would be sought to carry out the day to day running of the Guild, namely sending out membership information, reminders application forms, copies of minutes and ultimately running the accounts spreadsheet. This would free up the remaining officers to manage the progress of the Guild. A programme would be started to evaluate what tasks will be required to be done and so identify roles for specific individuals for new officers. This should mean that no individual will be under too much strain. At this moment a potential candidate had been found.

 .
 

• Date of next meeting:

28th  November 2009.